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IVF Management Software is a digital platform used for managing a clinic and chain of clinics or hospitals that provide IVF and other fertility treatments. It provides all in one solution for managing a fertility clinic. An IVF Management Software helps doctors and other staff with easy and comprehensive documentation and ensures that quality standards, data compliance, and all the SOP are maintained for the treatment regimes provided in the clinic.
There are numerous challenges to overcome while managing in an ART, IVF, IUI or fertility clinic. One of the biggest challenges is the large data to be handled and ensure the surety of the data. An IVF management software makes it easy to manage and organize data about the patients, their treatment plans, the tests performed, equipment used, and also to manage appointments, follow up, and inventory.
It consolidates data from various departments in an IVF clinic such as labs, operating rooms, ultrasound scanning centers, consulting rooms, registration desk and organizes. It is easily accessible since it’s centralized data all the departments are in sync and reduce human error and manual communication and data is highly secure with 6 levels of security.
Make custom workflow and form to analysis the sperm and storge
Build family tree & couple code for unique identification
Make template as per the doctor perforce, specific to fertility
Donor appearance and information is secure
Patient Demographics, Female investigations
OPU, IVF, ICSI, IUI, Embryos, Stimulation planning
Template based chart notes, List of patient charts
Consent form, Medical evaluation form
Generate reports and statistics for all tissue using dynamic assessment form
Stock management, Constable tracking
Contact information, Engagement with referring physician
Create invoices and keep track of payments
Get a quick overview of all stimulations, OPUs
Infectious diseases, Hormone tests
This software usually can be adapted to changes easily as per the requirements of individual clinics and business change.
Generally, software like contains tools that help with increasing efficiency of the clinic, such as automated appointment, follow up, digital form, patient data, inventory, lab tests, many other data and help with the day to day functioning of the clinic. The software helps with seamless communication and provides better care and outcome for patient health.
Sperm Analysis and Storage
All tissues preserved in cryo tanks are recorded, with information such as storage location, freeze media, and thaw/destruction information. we allow you to make the custom workflow and form to analyze the sperm and storge.
Concentration and motility before and after preparation, preparation method, etc.
Freezer storage status, thaw, destruction, and export the reason for cryo, quality at cryo.
Maternity, Fertility Details & History
As a part of the patient detail examination, the doctor wants to track the maternity history, fertility score, LMP, etc. DocEngage allows you to make the template as per the doctor perforce, specific to fertility.
Patient management includes complete information about the patient couple with demographics, medical history, disease screening and all relevant info that is in the patient’s file. Medical warnings, such as warnings for contagious diseases or allergies are clearly shown.
Contact information, agreements, and consents. Integration with hospital patient registry.
Medical history, previous treatments, physical examination, cause of infertility, lab test results for infectious diseases, hormone tests and more. Integration with lab test results.
Medical history, cause of infertility, lab test results for infectious diseases, hormone tests, chromosome tests and more. Integration with lab test results.
All types of treatment cycles are supported, Complete treatment planning for the patient, models of embryo assessment parameters.
Planning and Protocol
Drugs, dose, down-regulation, stimulation, and follicle count.
IVF, ICSI, IUI
Protocols and information about different treatments.
Pregnancy test results, complications, fetal scan and result of pregnancy.
Embryo Storage and Details
All tissues preserved in cryo tanks are recorded, with information such as storage location, freeze media, and thaw/destruction information. This makes it easy to generate reports and statistics for all tissue in cryo tanks using the dynamic assessment form.
All embryos, assessment scores, and exposure.
Freezer storage status, thaw, destruction and export, the reason for cryo, quality at cryo and method.
Donor appearance and information is secure only authorise user can view.
Keep track of donor codes, the different treatments in which a specific donor was used, the number of positive pregnancies, and the number of children using the specific assessment from and data analysis.
The daily planning tool includes an overview of all patients at a different stages of treatment. Daily schedules are shown by individual staff members or by operation theatre or lab.
Get a quick overview of all stimulations, OPUs, embryos assessments, ETs planned for a specific day.
Messages linked to patients allow for easy navigation to patient records directly from your inbox. This function also includes assigning tasks to yourself or to other users or user groups at your clinic.
Assign tasks to yourself or to other users at your clinic To-do's are linked to patient files for quick access.
Template-based chart notes
Customized templates for chart notes with auto-filled information from treatment.
List of patient charts
All patient charts in one place.
List of Delivered & Received Samples
Overview of all cell and tissue samples sent and received.
Patient and clinic information, tissue information and transportation information. Filled-in printable tissue order and many other data you can export for any research and analysis purpose.
Couple Code & Family Tree
We understand IVF is very sensitive and patient privacy and consent are very important. DocEngage is taking care of complete privacy and also allows you to build the family tree and couple code for unique identification.
The weekly planning includes summaries of the number of booked types of appointment or activity an operation theatre or the lab, is automatically calculated both by day and week. In order to view appointments for the coming months or year, the calendar can be browsed by week or month.
Get a quick overview of all IVF, ICSI, IUI and FER treatments for a specific week.
Patient Health Data Management and Analysis
Manage the complete patient data like history, health condition, planning, treatment, medicine, test, medical evaluation, set the outcome goal and track the progress and analysis the data.
Manage the inventory and manage the stock. Consumable tracking, consumable used in the treatment, surgery and manage the stock.
This function handles all contact information to referring physicians and you can track how many patients visited your hospital from the referral doctor and what us the status of the patient, based on that you can have the engagement with the doctor.
Any letters sent from the clinic to the patient's other caregivers are easily accessed.
The invoice management function includes the generation of invoices and easy tracking of payments, a reminder for due payment and complete billing workflow.
Create invoices and keep track of payments.
Lab Test Results
Lab test results for infection tests such as HIV, hepatitis and more.
Lab test results for hormone tests such as FSH, LH, AMH and more.
Feedback and Complaint Management
Automatic ticket creating, for all the unhappy patients and make sure patient concern are taken care, with the inbuilt escalation process.
Received the patient suggestion with an actionable item and increase the patient experience.
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